Details for December 19 Special Minutes

AITKIN PUBLIC SCHOOLS Minutes of Special Board meeting december 19, 2019 A Special Board Meeting of the Board of Education of Aitkin Public Schools was held Thursday, December 19, 2019, beginning at 6:00 PM in the Aitkin High School - Media Center. 1. Call meeting to order by the chairperson. The meeting was called to order by the vice-chairperson, Mr. Hasskamp as Ms. Hills was not in attendance. The meeting was called to order at 6:02 p.m. 2. Roll call by the clerk. All in attendance were: Mr. Hasskamp, Mr. Hoge, Mr. Chute, Mr. Ryan, Mr. Bailey. Absent: Ms. Hills, Mr. Janzen. 3. Pledge of Allegiance. The Pledge of Allegiance was recited. 4. Approval of agenda - revise or remove as needed. Mr. Hoge made the motion to approve the agenda. Mr. Ryan seconded the motion. All were in favor and the motion passed. 5. *Comments from visitors. There were no comments from visitors. A. Comments from visitors must be informational in nature and not exceed five (5) minutes per issue. The Board cannot engage in a discussion or debate in this five minutes but will take the information and find answers if that is appropriate. As part of board protocol, it is unacceptable for any speaker to slander or engage in character assassination at a public board meeting. 6. New business: A. Audit Report for 2018-2019: Cliffton, Larson, Allen 1. Consider/accept the audit report for 2018-2019. After a presentation by Mary Reedy, Principal, a motion was made by Mr. Chute, with a second by Mr. Ryan, to accept the 2018-2019 audit report. On vote being taken, all members were in favor and the motion carried. B. Superintendent Update: 1. Business Manager Position Mr. Stifter reminded the Board that our contract with BerganKDV will expire in July. The Business Manager position will be posted right after Christmas. We filled out the application for the Application Tracker through Frontline and would like to have the Business Manager position post through this program. If the program is not running by January 15, 2020, the position will be posted manually for 30 days or until filled. Mr. Stifter recommends that the new Business Manager will transition with Mr. Athman before the Bergan KDV contract expires. C. Discuss ISD#1 Marketing Plan/Branding Aitkin Schools Mr. Ryan added this to the agenda, suggesting that Mr. Stifter and his Administrations start a plan. He would like to see a consistency of communication with stakeholders in the community. Enrollment is dropping, losing kids to other districts. How do we differentiate ourselves from other districts? He would like us to promote what we do well. He suggested a brochure with statistics about the school that could be placed in the hospitals, county and city. Mr. Stifter suggested that the marketing plan will change with the strategic plan. Mr. Ryan would like to find out why people are leaving and why they are coming to our schools. He suggested doing more on Facebook, emails and the IT department should be involved. 7. Other There was no other business. 8. Adjourn. Mr. Ryan made the motion to adjourn, with Mr. Chute seconding the motion. All members were in favor and the motion passed. Meeting adjourned at 6:45p.m. Respectfully submitted: Mary Aulie, Administrative Assistant Joe Ryan, Clerk Published in the Aitkin Independent Age January 15, 2020 1012839

AITKIN PUBLIC SCHOOLS
MINUTES OF SPECIAL
BOARD MEETING
DECEMBER 19, 2019

A Special Board Meeting of the
Board of Education of Aitkin Public
Schools was held Thursday, December 19, 2019, beginning at 6:00
PM in the Aitkin High School - Media Center.
1. Call meeting to order by the
chairperson.
The meeting was called to order
by the vice-chairperson, Mr. Hasskamp as Ms. Hills was not in attendance. The meeting was called to
order at 6:02 p.m.
2. Roll call by the clerk.
All in attendance were: Mr. Hasskamp, Mr. Hoge, Mr. Chute, Mr.
Ryan, Mr. Bailey. Absent: Ms. Hills,
Mr. Janzen.
3. Pledge of Allegiance.
The Pledge of Allegiance was
recited.
4. Approval of agenda - revise or
remove as needed.
Mr. Hoge made the motion to
approve the agenda. Mr. Ryan seconded the motion. All were in favor
and the motion passed.
5. *Comments from visitors.
There were no comments from
visitors.
A. Comments from visitors must
be informational in nature and not
exceed five (5) minutes per issue.
The Board cannot engage in a discussion or debate in this five minutes but will take the information
and find answers if that is appropriate. As part of board protocol,
it is unacceptable for any speaker
to slander or engage in character
assassination at a public board
meeting.
6. New business:
A. Audit Report for 2018-2019:
Cliffton, Larson, Allen
1. Consider/accept the audit report for 2018-2019.
After a presentation by Mary
Reedy, Principal, a motion was
made by Mr. Chute, with a second
by Mr. Ryan, to accept the 20182019 audit report. On vote being
taken, all members were in favor
and the motion carried.
B. Superintendent Update:
1. Business Manager Position
Mr. Stifter reminded the Board
that our contract with BerganKDV
will expire in July. The Business
Manager position will be posted
right after Christmas. We filled out
the application for the Application Tracker through Frontline and
would like to have the Business
Manager position post through
this program. If the program is not
running by January 15, 2020, the
position will be posted manually
for 30 days or until filled. Mr. Stifter
recommends that the new Business Manager will transition with
Mr. Athman before the Bergan KDV
contract expires.
C. Discuss ISD#1 Marketing
Plan/Branding Aitkin Schools
Mr. Ryan added this to the agenda, suggesting that Mr. Stifter and
his Administrations start a plan. He
would like to see a consistency of
communication with stakeholders in the community. Enrollment
is dropping, losing kids to other
districts. How do we differentiate
ourselves from other districts? He
would like us to promote what we
do well. He suggested a brochure
with statistics about the school
that could be placed in the hospitals, county and city. Mr. Stifter
suggested that the marketing plan
will change with the strategic plan.
Mr. Ryan would like to find out why
people are leaving and why they
are coming to our schools. He
suggested doing more on Facebook, emails and the IT department
should be involved.
7. Other
There was no other business.
8. Adjourn.
Mr. Ryan made the motion to
adjourn, with Mr. Chute seconding
the motion. All members were in favor and the motion passed. Meeting adjourned at 6:45p.m.
Respectfully submitted:
Mary Aulie,
Administrative Assistant
Joe Ryan, Clerk
Published in the
Aitkin Independent Age
January 15, 2020
1012839

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