Details for November 4 Special Minutes

AITKIN PUBLIC SCHOOLS The Board of Education Minutes of Special Board Meeting A Special Board Meeting of the Board of Education of Aitkin Public Schools was held Monday, November 4, 2019, beginning at 7:00 PM in the Aitkin High School - Media Center & 4300 Willow Drive, Medina, MN . 1. Call meeting to order by the chairperson. The meeting was called to order by Chairperson Hills. 2. Roll call by the clerk. In attendance were Ms. Hills, Mr. Janzen, Mr. Hasskamp, Mr. Hoge, Mr. Ryan, Mr. Bailey. Mr. Chute attended via Skype. 3. Pledge of Allegiance. 4. Approval of agenda - revise or remove as needed. Mr. Hoge made the motion to approve the agenda as presented. Mr. Bailey seconded the motion and the motion passed with all members in favor of it. 5. *Comments from visitors. There were no comments from visitors. A. Comments from visitors must be informational in nature and not exceed five (5) minutes per issue. The Board cannot engage in a discussion or debate in this five minutes but will take the information and find answers if that is appropriate. As part of board protocol, it is unacceptable for any speaker to slander or engage in character assassination at a public board meeting. 6. Scheduled presentations: A. Ashleigh Maxon, Minnesota State University, Mankato 1. Vaping - Ms. Maxon shared her history as part of her classes that she is taking for nursing and she has spoken to nurses and the Sheriff in town. She was asking for the schools help to stop vaping. She would like to start a school based smoking tobacco cessation class quarterly or monthly. This is a national issue. Our young people are statistically dying of lung issues. There is also a high percentage of vaping THC. She is proposing a survey to the kids that would be interested in quitting. Mr. Stifter shared that we are working with Erin Melz at the County level to get some help. See the attached report. 7. New business: A. Consider and approve Resolution of School Board Supporting Form A, application to Minnesota State High School League Foundation. The Resolution was discussed. Mr. Hasskamp made the motion to approve, Mr. Janzen seconded the vote with all members in favor. B. Presentation of Secure Entry Options - Scott Sosalla The disadvantage of the other plans is that there is reception areas on both ends of the building. See attached Secure Entry with Options B & C combined. There will be no changes to the Art Room and Tech programs. There will be blinds on the glass windows where the Principal and the Principals Assistant will be located. Mr. Hasskamp shared that he had concerns with no one being in the area where classrooms are. There will be glass in the ramped halls as well. Mr. Hasskamp inquired where we were budget-wise. Mr. Sosalla stated that we would be in the $750,000 range for the new area. This does not include the wrestling room. They would have to relocate that room. Mr. Chute shared that he thought it looked workable. The ramp up area is only for the band/music students. The auditorium wall will be insulated. The timeframe will start first week of February at the latest with bidding process. Mr. Ryan would like us to look at the Fab Lab, trades (construction) and Ag. He asked what it would take to look at this now and take it to the community and do it now. Mr. Stifter shared that he doesnt want us to wait until spring on this. Mr. Ryan would like to see what this would cost to the public. Mr. Janzen added that we should move forward on this plan. Mr. Hasskamp asked Mr. Sosalla when he would come back to us with a new drawing, approved by staff. Mr. Sosalla stated that he would come back for the November 25, 2019 Board meeting. C. Strategic Planning See attached Elevation pictures that were taken by Jeff Schiltz. A question was raised asking if this includes the Alt School. It will all depend on where we put utilities in. It was talked about to meet with the utilities people. It was also discussed to have one common parking lot. The next step with Jeff Schiltz is to find out what is buildable and what is not. Mr. Stifter stated the Jeff Schiltz has an idea where utilities should go. The Board shared a lot of ideas. Some of the ideas were talking about the utilities, keeping the building more north with fields to the south. They talked about moving the Bus Garage first. Where would the Alt School go? Will the Ag Department use the Farm Buildings? The most important thing was to have a site plan identified with a concept map. All buildings would share one parking lot. Mr. Chute brought up about the Bus Garage Area. We no longer use the Railroad property. Mr. Hasskamp shared that we put berm in. The Railroad still has 150 off the Rail road. We own the buildings. We are on a 99 year lease. That can change any time. The bus garage would be located away from the buildings. The Alt school could be separate or could be another wing of the complex. 8. Other - There were no other items talked about 9. Adjourn. Mr. Hasskamp made the motion to adjourn. Mr. Janzen seconded the motion. All members were in favor and the motion passed. Respectfully Submitted: Mary Aulie Administrative Assistant 11/25/19 Cindi Hills Chairperson 11/25/19 Published in the Aitkin Independent Age December 4, 2019 1000983

AITKIN PUBLIC SCHOOLS
THE BOARD OF EDUCATION
MINUTES OF SPECIAL
BOARD MEETING

A Special Board Meeting of the
Board of Education of Aitkin Public
Schools was held Monday, November 4, 2019, beginning at 7:00 PM
in the Aitkin High School - Media
Center & 4300 Willow Drive, Medina, MN .
1. Call meeting to order by the
chairperson.
The meeting was called to order
by Chairperson Hills.
2. Roll call by the clerk.
In attendance were Ms. Hills, Mr.
Janzen, Mr. Hasskamp, Mr. Hoge,
Mr. Ryan, Mr. Bailey. Mr. Chute attended via Skype.
3. Pledge of Allegiance.
4. Approval of agenda - revise or
remove as needed.
Mr. Hoge made the motion to
approve the agenda as presented.
Mr. Bailey seconded the motion
and the motion passed with all
members in favor of it.
5. *Comments from visitors.
There were no comments from
visitors.
A. Comments from visitors must
be informational in nature and not
exceed five (5) minutes per issue.
The Board cannot engage in a discussion or debate in this five minutes but will take the information
and find answers if that is appropriate. As part of board protocol,
it is unacceptable for any speaker
to slander or engage in character
assassination at a public board
meeting.
6. Scheduled presentations:
A. Ashleigh Maxon, Minnesota
State University, Mankato
1. Vaping - Ms. Maxon shared
her history as part of her classes
that she is taking for nursing and
she has spoken to nurses and the
Sheriff in town. She was asking for
the schools help to stop vaping.
She would like to start a school
based smoking tobacco cessation
class quarterly or monthly. This is
a national issue. Our young people are statistically dying of lung
issues. There is also a high percentage of vaping THC. She is
proposing a survey to the kids that
would be interested in quitting. Mr.
Stifter shared that we are working
with Erin Melz at the County level
to get some help. See the attached
report.
7. New business:
A. Consider and approve Resolution of School Board Supporting
Form A, application to Minnesota
State High School League Foundation.
The Resolution was discussed.
Mr. Hasskamp made the motion to
approve, Mr. Janzen seconded the
vote with all members in favor.
B. Presentation of Secure Entry
Options - Scott Sosalla
The disadvantage of the other
plans is that there is reception areas on both ends of the building.
See attached Secure Entry with
Options B & C combined. There will
be no changes to the Art Room and
Tech programs. There will be blinds
on the glass windows where the
Principal and the Principals Assistant will be located.
Mr. Hasskamp shared that he
had concerns with no one being
in the area where classrooms are.
There will be glass in the ramped
halls as well. Mr. Hasskamp inquired where we were budget-wise.
Mr. Sosalla stated that we would be
in the $750,000 range for the new
area. This does not include the
wrestling room. They would have
to relocate that room. Mr. Chute
shared that he thought it looked
workable. The ramp up area is only
for the band/music students. The
auditorium wall will be insulated.
The timeframe will start first week
of February at the latest with bidding process. Mr. Ryan would like
us to look at the Fab Lab, trades
(construction) and Ag. He asked
what it would take to look at this
now and take it to the community
and do it now. Mr. Stifter shared
that he doesn’t want us to wait until
spring on this. Mr. Ryan would like
to see what this would cost to the
public. Mr. Janzen added that we
should move forward on this plan.
Mr. Hasskamp asked Mr. Sosalla
when he would come back to us
with a new drawing, approved by
staff. Mr. Sosalla stated that he
would come back for the November 25, 2019 Board meeting.
C. Strategic Planning
See attached Elevation pictures
that were taken by Jeff Schiltz. A
question was raised asking if this
includes the Alt School. It will all
depend on where we put utilities
in. It was talked about to meet
with the utilities people. It was also
discussed to have one common
parking lot. The next step with Jeff
Schiltz is to find out what is buildable and what is not. Mr. Stifter
stated the Jeff Schiltz has an idea
where utilities should go.
The Board shared a lot of ideas.
Some of the ideas were talking
about the utilities, keeping the
building more north with fields to
the south. They talked about moving the Bus Garage first. Where
would the Alt School go? Will the
Ag Department use the Farm Buildings? The most important thing
was to have a site plan identified
with a concept map. All buildings
would share one parking lot.
Mr. Chute brought up about the
Bus Garage Area. We no longer use
the Railroad property. Mr. Hasskamp shared that we put berm in.
The Railroad still has 150’ off the
Rail road. We own the buildings.
We are on a 99 year lease. That can
change any time. The bus garage
would be located away from the
buildings. The Alt school could be
separate or could be another wing
of the complex.
8. Other - There were no other
items talked about
9. Adjourn.
Mr. Hasskamp made the motion
to adjourn. Mr. Janzen seconded
the motion. All members were in
favor and the motion passed.
Respectfully Submitted:
Mary Aulie
Administrative Assistant
11/25/19
Cindi Hills
Chairperson
11/25/19
Published in the
Aitkin Independent Age
December 4, 2019
1000983

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