Details for September 16 Minutes

AITKIN PUBLIC SCHOOL DISTRICT The Board of Education Minutes of School Board Meeting A School Board Meeting of the Board of Education of Aitkin Public School District was held Monday, September 16, 2019, beginning at 7:00 PM in the Aitkin High School - Media Center & 4300 Willow Drive, Medina, MN, 7550 Office Ridge Circle, Eden Prairie, MN. 1. Call meeting to order by the chairperson. The meeting was called to order by Chairperson Hills. 2. Roll call by the clerk. Roll call was taken by Ms. Hills. Mr. Bailey, Mr. Hoge, Ms. Hills were in attendance. Mr. Chute was there via skype, Mr. Ryan was there on speakerphone. Mr. Hasskamp was absent. 3. Pledge of Allegiance. 4. Approval of agenda - revise or remove as needed. The agenda was approved with a motion by Mr. Bailey and seconded by Mr. Hoge. All were in favor and the motion passed. 5. *Comments from visitors. There were no comments from Visitors A. Comments from visitors must be informational in nature and not exceed five (5) minutes per issue. The Board cannot engage in a discussion or debate in this five minutes but will take the information and find answers if that is appropriate. As part of board protocol, it is unacceptable for any speaker to slander or engage in character assassination at a public board meeting. 6. Scheduled presentations: A. Student Council Report - No one was there to report B. Tax Forfeited Land Sales -Rich Courtemanche, Land Commissioner Mr. Courtemanche shared that half of Aitkin County is tax forfeited lands. Aitkin Schools has received $324,000 in funds over the last 10 years from tax forfeited lands. In December, there will be a large land sale. If they sell, we would receive money for this. Mr. Courtemanche was asking for support to send Aitkin kids to Long Lake Conservation Center for their field trips. C. Worlds Best Workforce goals with 2019 MCA data-Dan Amman Mr. Athman educated us that the District Parent Advisory Team and the Worlds Best Workforce committee with Mr. Joe Ryan and community members help to develop the goals. Mr. Athman shared spreadsheets on the work that goes into the tests and comparisons of students over the years. Mr. Athman was asked to sit down with teachers in the areas that show need on the MCA scores. He stated he will put a benchmark together and show as a grade level where to spend more time. The Board would like a discussion at a Special Meeting. It feels there isnt anything concrete because they are compared to last years students. The Board would like to see more resources of where it is allocating the right resources. Mr. Athman will make a point to put together more information to bring to the Board. Multiple tests are done throughout the year to track data and add interventions. The Board would like to incorporate Administration in this process. We need to talk to the Business Manager to ask where the money will come from. Mr. Dokken shared the MCA tests get updated every 10 years or so. And, Minnesota sets higher standards. For instance, Kindergarteners are doing what 2nd and 3rd graders were doing in the past. 7. Old Business: No old business 8. New business: A. Approve consent agenda items as follows: Mr. Bailey made a motion to approve the consent agenda items. Mr. Hoge seconded the motion. All Board members were in favor and the motion carried. 1. Approve Meeting Minutes: a. August 19, 2019 School Board Meeting b. September 9, 2019 Board Work Session Minutes 2. Office receipts for the month of August, 2019 in the amount of $2,166,252.09 3. Report of expenditures for August, 2019, including $624,647.82 for bills and $660,089.29 for payroll and district contribution to PERA, TRA, OASDI/Medicare and 403(b). 4. Insurance Account checks number 14610 through 14632 in the amount of $8,675.97 for August, 2019. Check number 14362 for $177.97 was voided and replaced with check number 14610 in the same amount. 5. Wire transfers for August, 2019, in the amount of $1,100,000.00. 6. Donations for August, 2019 in the amount of $560.00. 7. Collateral Report - August, 2019 8. Youth Service Chants 2019-2020 a. 5th Grade Artist, Julie Asmus - $1,000.00 9. Accept resignations: a. Lindsey Cline, Middle School Student Council for 2019-2020 School Year b. Gloria Curtiss, Activities Director, 10/15/19 c. Lora Hendricks, Paraprofessional, 7/1/19 10. Approve Contracts for 2018-2019 Extracurricular Assignments: a. Alex White, Stipends for Activities Director, Concessions, Tickets, 5 days extended in June b. Samantha Croatt, Middle Student Council, Full Contract (updated) c. Scott Miller, BPA d. Lindsey Cline, Peer Leaders, Split e. Dustin Richters, Peer Leaders, Split f. Jennifer Waldorf, Head Coach, Girls HS Tennis g. Justine Nordick, Assistant Coach, Girls Tennis h. Ann Erlandson, Junior High Coach, Girls Tennis i. Peter Yunker, 4th Varsity Assistant Football Coach 11. Approve Hirings: a. Debra Bosserman, Paraprofessional, 8/26/19 b. Steven Darsow, Bus Driver, 8/14/19 c. Virginia Dawn Hines, .5 AD Secretary, 9/4/19 d. Amanda Kazmerzak, Paraprofessional, 9/3/19 e. Daniel Krueger, Long-Term Substitute Teacher for Social Studies, 8/26/19 f. Kitty Smasal, Bus Driver, 8/14/19 g. Alexander White, Activities Director, 10/21/19 B. Approve LTFM 10-Year Revenue and Expenditures plan - Earl Athman, BerganKDV Mr. Earl Athman presented the LTFM 10-year Revenue and Expenditures plan. Mr. Hoge made the motion to approve the plan with Mr. Bailey seconding the motion. All Board members were in favor and the motion carried. C. Approve the Proposed 2019 Payable 2020 Levy at Maximum-Earl Athman, BerganKDV Mr. Athman stated that the State does the calculations for this. At the December 16, 2019 Truth & Taxation meeting the Board may have the opportunity to lower. We usually vote maximum. Mr. Hoge made the motion to approve and Mr. Bailey seconded the motion. All were in favor and the motion passed. D. Approve acquisition of credit card from Bank of America for general purchases for Superintendent and Administrative Assistant, and Accountant for purchases requiring credit card use. With the new Business Manager and Superintendent, we need to change the names on the card in order to continue business with online purchases. Mr. Bailey made the motion to approve acquisition of a credit card from Bank of America for general purchases for Superintendent, Administrative Assistant, and the Accountant and Mr. Hoge seconded the motion. All were in favor and the motion passed. E. Approve acquisition of credit card from Bremer Bank in Aitkin for Staff Development for Superintendent and Administrative Assistant for purchases requiring credit card. Mr. Bailey made the motion to approve the acquisition of a credit card from Bremer Bank in Aitkin for Staff Development for Superintendent and Administrative Assistant for purchases requiring a credit card. Mr. Hoge seconded the motion. All were in favor and the motion passed. F. Review/approve the 2019-2020 List of Fundraising Activities 1. Rippleside PTO Mr. Hoge made the motion lo approve the Rippleside PTO fundraiser for field trips, guest presenters in classrooms, classroom materials, 6th grade graduation and childcare for conferences. They will sell Charleston Wraps in the fall and Heggies Pizza in the spring with a goal to raise $15,000.00. Mr. Bailey seconded the motion. All were in favor and the motion passed. 9. Administrative reports: A. Board members reports: Mr. Hoge updated the Board on the PAC meetings. The next meeting will be October 2. October 28, 2019 is the Math October Fun Night. There are three Family Matters coming through Community Ed. These encompass mental health and youth. Next PTO meeting is October 31, 2019. Ms. Hills reminded everyone that Long Lake Conservation Center is available and she encouraged us to find a way with funds to utilize this Center. This is an original Minnesota Conservation Center. The cost is $65 per pupil to attend. Costs have increased over the last 2 years. Check with the Education Foundation or PTO. Find resources. It sends a negative message that local kids are not attending. Mr. Andy Dokken added that he will explore other options. B. Committee Reports: 1. Personnel Committee Meeting, August 28, 2019, Mr. Hasskamp Mr. Hasskamp was absent. Meeting minutes were available. One question for the Garden Coordinator position is where does this fit? Mr. Stifter will check into this more. The Activities Director and .5 Secretary positions were hired. Mr. Alex White and Ms. Dawn Hines filled them. It has been hard to fill Kids Club positions this year. HR Position has not been filled. 2. Facilities and Finance Committee Meeting, September 5, 2019, Mr. Hoge See minutes of meeting. Building and Grounds Facility Manager Steve Snyder is wrapping up a number of items that have been on the list for a long time. Thank you to the many community members for volunteering to get the fields behind the dugouts ready. We will have 140 girls in summer softball this year. Thank you! We received the funding for this project from the Minnesota Twins! C. Superintendents report: 1. Review 2019-2020 Enrollment data. We will want to keep our eyes on the numbers for next year, if enrollment continues to drop. 2. MREA-Voice for Greater Minnesota Education is holding its annual Conference Relating with Students Now November 17-19, 2019 at Craguns Resort. Please let Mary Aulie know if you plan to attend. Mr. Stifter encourages all Board members to attend. Lainey Sandberg is presenting on multi-tiered systems. Come and see her present. This is scheduled in the range of our regular scheduled Board meeting. We will look at adjusting that date. 3. Schedule a Boardwork Session to review MSBAs report of the Board Evaluation and set goals. Strategic planning takes time. Mr. Stifter would like the Board to set some goals for the Board and for the District. The Board members agreed with the following comments to start now: It needs to start with the Board, District needs a Strategic Plan, but to start now with 18 months to 3 year goals then 5-10. Plan our work, then work our plan, bring in MSBA to help tell us what the first steps are. We need to see the Critical incident report. A Board Meeting will be scheduled for Monday, September 30, 2019 at 6:00 p.m. at Security State Bank. It will be a 2 hour meeting. We may need to close it at the beginning for negotiations. D. Upcoming meetings: Ms. Hills read the upcoming meetings as follows: 1. September 24, 2019, Teacher Negotiations, 6:30-8:30 PM, HS Media Center 2. September 19, 2019, Safety Committee Meeting, 3:45 p.m., District Office 3. September 25, 2019, Personnel Committee Meeting, High School Conference Room 137, 3:45 p.m. 4. September 26, 2019, Meet & Confer Committee Meeting, 3:35 pm, District Office 5. October 4, 2019 Bus Drivers and Custodian Negotiations, 8:00 a.m., Superintendents Office 6. October 21, 2019 Regular Board Meeting, Palisade Community Center, 7:00 P.M. 7. Truth in Taxation Hearing, December 16, 2019, 6:15 p.m., AHS Media Center 10. Adjourn. Mr. Bailey made the motion to adjourn the meeting and it was seconded by Mr. Hoge. All members were in favor and the motion carried. Meeting adjourned at 8:42 p.m. Respectfully Submitted: /s/ Mary Aulie, Administrative Assistant /s/ Cindi Hills, Chairperson Published in the Aitkin Independent Age November 6, 2019 992504

AITKIN PUBLIC
SCHOOL DISTRICT
THE BOARD OF EDUCATION
MINUTES OF SCHOOL
BOARD MEETING

A School Board Meeting of the
Board of Education of Aitkin Public
School District was held Monday,
September 16, 2019, beginning at
7:00 PM in the Aitkin High School Media Center & 4300 Willow Drive,
Medina, MN, 7550 Office Ridge Circle, Eden Prairie, MN.
1. Call meeting to order by the
chairperson.
The meeting was called to order
by Chairperson Hills.
2. Roll call by the clerk.
Roll call was taken by Ms. Hills.
Mr. Bailey, Mr. Hoge, Ms. Hills were
in attendance. Mr. Chute was there
via skype, Mr. Ryan was there on
speakerphone. Mr. Hasskamp was
absent.
3. Pledge of Allegiance.
4. Approval of agenda - revise or
remove as needed.
The agenda was approved with
a motion by Mr. Bailey and seconded by Mr. Hoge. All were in favor
and the motion passed.
5. *Comments from visitors.
There were no comments from
Visitors
A. Comments from visitors must
be informational in nature and not
exceed five (5) minutes per issue.
The Board cannot engage in a discussion or debate in this five minutes but will take the information
and find answers if that is appropriate. As part of board protocol,
it is unacceptable for any speaker
to slander or engage in character
assassination at a public board
meeting.
6. Scheduled presentations:
A. Student Council Report - No
one was there to report
B. Tax Forfeited Land Sales
-Rich Courtemanche, Land Commissioner
Mr. Courtemanche shared that
half of Aitkin County is tax forfeited
lands. Aitkin Schools has received
$324,000 in funds over the last 10
years from tax forfeited lands. In
December, there will be a large land
sale. If they sell, we would receive
money for this. Mr. Courtemanche
was asking for support to send Aitkin kids to Long Lake Conservation
Center for their field trips.
C. World’s Best Workforce goals
with 2019 MCA data-Dan Amman
Mr. Athman educated us that
the District Parent Advisory Team
and the World’s Best Workforce
committee with Mr. Joe Ryan and
community members help to develop the goals. Mr. Athman shared
spreadsheets on the work that
goes into the tests and comparisons of students over the years.
Mr. Athman was asked to sit down
with teachers in the areas that
show need on the MCA scores.
He stated he will put a benchmark
together and show as a grade level where to spend more time. The
Board would like a discussion at a
Special Meeting. It feels there isn’t
anything concrete because they are
compared to last year’s students.
The Board would like to see more
resources of where it is allocating
the right resources. Mr. Athman will
make a point to put together more
information to bring to the Board.
Multiple tests are done throughout
the year to track data and add interventions. The Board would like
to incorporate Administration in
this process. We need to talk to the
Business Manager to ask where the
money will come from. Mr. Dokken
shared the MCA tests get updated
every 10 years or so. And, Minnesota sets higher standards. For instance, Kindergarteners are doing
what 2nd and 3rd graders were
doing in the past.
7. Old Business: No old business
8. New business:
A. Approve consent agenda
items as follows:
Mr. Bailey made a motion to approve the consent agenda items.
Mr. Hoge seconded the motion. All
Board members were in favor and
the motion carried.
1. Approve Meeting Minutes:
a. August 19, 2019 School
Board Meeting
b. September 9, 2019 Board
Work Session Minutes
2. Office receipts for the month
of August, 2019 in the amount of
$2,166,252.09
3. Report of expenditures for August, 2019, including $624,647.82
for bills and $660,089.29 for payroll
and district contribution to PERA,
TRA, OASDI/Medicare and 403(b).
4. Insurance Account checks
number 14610 through 14632 in
the amount of $8,675.97 for August, 2019.
Check number 14362 for
$177.97 was voided and replaced
with check number 14610 in the
same amount.
5. Wire transfers for August, 2019, in the amount of
$1,100,000.00.
6. Donations for August, 2019 in
the amount of $560.00.
7. Collateral Report - August,
2019
8. Youth Service Chants 20192020
a. 5th Grade Artist, Julie Asmus
- $1,000.00
9. Accept resignations:
a. Lindsey Cline, Middle School
Student Council for 2019-2020
School Year
b. Gloria Curtiss, Activities Director, 10/15/19
c. Lora Hendricks, Paraprofessional, 7/1/19
10. Approve Contracts for 20182019 Extracurricular Assignments:
a. Alex White, Stipends for Activities Director, Concessions, Tickets, 5 days extended in June
b. Samantha Croatt, Middle
Student Council, Full Contract (updated)
c. Scott Miller, BPA
d. Lindsey Cline, Peer Leaders,
Split
e. Dustin Richters, Peer Leaders, Split
f. Jennifer Waldorf, Head Coach,
Girls HS Tennis
g. Justine Nordick, Assistant
Coach, Girls Tennis
h. Ann Erlandson, Junior High
Coach, Girls Tennis
i. Peter Yunker, 4th Varsity Assistant Football Coach
11. Approve Hirings:
a. Debra Bosserman, Paraprofessional, 8/26/19
b. Steven Darsow, Bus Driver,
8/14/19
c. Virginia Dawn Hines, .5 AD
Secretary, 9/4/19
d. Amanda Kazmerzak, Paraprofessional, 9/3/19
e. Daniel Krueger, Long-Term
Substitute Teacher for Social Studies, 8/26/19
f. Kitty Smasal, Bus Driver,
8/14/19
g. Alexander White, Activities Director, 10/21/19
B. Approve LTFM 10-Year Revenue and Expenditures plan - Earl
Athman, BerganKDV
Mr. Earl Athman presented the
LTFM 10-year Revenue and Expenditures plan. Mr. Hoge made the
motion to approve the plan with Mr.
Bailey seconding the motion. All
Board members were in favor and
the motion carried.
C. Approve the Proposed
2019 Payable 2020 Levy at Maximum-Earl Athman, BerganKDV
Mr. Athman stated that the State
does the calculations for this. At the
December 16, 2019 Truth & Taxation meeting the Board may have
the opportunity to lower. We usually
vote maximum. Mr. Hoge made the
motion to approve and Mr. Bailey
seconded the motion. All were in
favor and the motion passed.
D. Approve acquisition of credit
card from Bank of America for general purchases for Superintendent
and Administrative Assistant, and
Accountant for purchases requiring
credit card use.
With the new Business Manager and Superintendent, we need to
change the names on the card in
order to continue business with online purchases. Mr. Bailey made the
motion to approve acquisition of a
credit card from Bank of America
for general purchases for Superintendent, Administrative Assistant,
and the Accountant and Mr. Hoge
seconded the motion. All were in
favor and the motion passed.
E. Approve acquisition of credit
card from Bremer Bank in Aitkin for
Staff Development for Superintendent and Administrative Assistant
for purchases requiring credit card.
Mr. Bailey made the motion to
approve the acquisition of a credit
card from Bremer Bank in Aitkin for
Staff Development for Superintendent and Administrative Assistant
for purchases requiring a credit
card. Mr. Hoge seconded the motion. All were in favor and the motion passed.
F. Review/approve the 20192020 List of Fundraising Activities
1. Rippleside PTO
Mr. Hoge made the motion lo
approve the Rippleside PTO fundraiser for field trips, guest presenters in classrooms, classroom materials, 6th grade graduation and
childcare for conferences. They will
sell Charleston Wraps in the fall and
Heggie’s Pizza in the spring with a
goal to raise $15,000.00. Mr. Bailey
seconded the motion. All were in
favor and the motion passed.
9. Administrative reports:
A. Board members’ reports:
Mr. Hoge updated the Board
on the PAC meetings. The next
meeting will be October 2. October 28, 2019 is the Math October
Fun Night. There are three “Family
Matters” coming through Community Ed. These encompass mental
health and youth. Next PTO meeting is October 31, 2019.
Ms. Hills reminded everyone
that Long Lake Conservation Center is available and she encouraged
us to find a way with funds to utilize this Center. This is an original
Minnesota Conservation Center.
The cost is $65 per pupil to attend.
Costs have increased over the last
2 years. Check with the Education
Foundation or PTO. Find resources. It sends a negative message
that local kids are not attending.
Mr. Andy Dokken added that he will
explore other options.
B. Committee Reports:
1. Personnel Committee Meeting, August 28, 2019, Mr. Hasskamp
Mr. Hasskamp was absent.
Meeting minutes were available.
One question for the Garden Coordinator position is where does this
fit? Mr. Stifter will check into this
more. The Activities Director and .5
Secretary positions were hired. Mr.
Alex White and Ms. Dawn Hines
filled them. It has been hard to fill
Kids Club positions this year. HR
Position has not been filled.
2. Facilities and Finance Committee Meeting, September 5,
2019, Mr. Hoge
See minutes of meeting. Building and Grounds Facility Manager
Steve Snyder is wrapping up a
number of items that have been on
the list for a long time. Thank you
to the many community members
for volunteering to get the fields
behind the dugouts ready. We will
have 140 girls in summer softball
this year. Thank you! We received
the funding for this project from the
Minnesota Twins!
C. Superintendent’s report:
1. Review 2019-2020 Enrollment
data.
We will want to keep our eyes on
the numbers for next year, if enrollment continues to drop.
2. MREA-Voice for Greater Minnesota Education is holding its
annual Conference “Relating with
Students Now” November 17-19,
2019 at Cragun’s Resort. Please
let Mary Aulie know if you plan to
attend.
Mr. Stifter encourages all Board
members to attend. Lainey Sandberg is presenting on multi-tiered
systems. Come and see her present. This is scheduled in the range
of our regular scheduled Board
meeting. We will look at adjusting
that date.
3. Schedule a Boardwork Session to review MSBA’s report of the
Board Evaluation and set goals.
Strategic planning takes time.
Mr. Stifter would like the Board to
set some goals for the Board and
for the District. The Board members agreed with the following
comments to start now: It needs to
start with the Board, District needs
a Strategic Plan, but to start now
with 18 months to 3 year goals then
5-10. Plan our work, then work our
plan, bring in MSBA to help tell us
what the first steps are. We need
to see the Critical incident report.
A Board Meeting will be scheduled
for Monday, September 30, 2019 at
6:00 p.m. at Security State Bank. It
will be a 2 hour meeting. We may
need to close it at the beginning for
negotiations.
D. Upcoming meetings:
Ms. Hills read the upcoming
meetings as follows:
1. September 24, 2019, Teacher Negotiations, 6:30-8:30 PM, HS
Media Center
2. September 19, 2019, Safety Committee Meeting, 3:45 p.m.,
District Office
3. September 25, 2019, Personnel Committee Meeting, High
School Conference Room 137,
3:45 p.m.
4. September 26, 2019, Meet &
Confer Committee Meeting, 3:35
pm, District Office
5. October 4, 2019 Bus Drivers
and Custodian Negotiations, 8:00
a.m., Superintendent’s Office
6. October 21, 2019 Regular
Board Meeting, Palisade Community Center, 7:00 P.M.
7. Truth in Taxation Hearing, December 16, 2019, 6:15 p.m., AHS
Media Center
10. Adjourn.
Mr. Bailey made the motion to
adjourn the meeting and it was
seconded by Mr. Hoge. All members were in favor and the motion
carried. Meeting adjourned at 8:42
p.m.
Respectfully Submitted:
/s/ Mary Aulie, Administrative Assistant
/s/ Cindi Hills, Chairperson
Published in the
Aitkin Independent Age
November 6, 2019
992504

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